iCEV & Canvas LTI (External Tool) Integration Guide

exclamation-circle-solid.svg Before getting started

Please share these system requirements with your Technology department:
www.icevonline.com/systemrequirements

Things to consider before using the External Tool.

  • Students are automatically registered through the External Tool.
  • Students no longer must be registered through iCEVonline.com (iCEV).
  • Individual teachers should opt to use either iCEV or the External Tool; not both.
  • If the External Tool will be used and iCEV has been used; please hide all the lessons in iCEV.
    • This will minimize confusion of the students.
    • This will make it easier to find the students’ grades.
  • The External Tool and iCEV are two different accounts.
    • Settings changed in one account do not affect the other account and vice-versa.
  • NOTE: When students send their work; they are shown a “Detailed Summary” page.
    • This page shows the question, their answer, and the correct answer.
      • This page cannot be turned off or hidden.
    • This page also acts as a receipt; it is a confirmation that iCEV has received the submission, graded the submission, and sent the grade back to Canvas.
  • Grades will only show in the Canvas gradebook while the External Tool is being used.
    • Grades are no longer available through the iCEV Course / Lesson Grades reporting tool.
    • The “Highest” scored grade will be passed back to the Canvas gradebook.

How to Use iCEV in Canvas without External Tool integration

1. Please go to https://login.icevonline.com/Login and login

2. Click the green “View” button on the course that will be hyperlinked.

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3. Once inside the course, copy the URL from the address bar.

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4. Go back into Canvas.

5. Go into Modules

6. Click the + Symbol

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7. Select External URL

8. Paste the URL into the URL field

9. Name the Page Name; the name of the course in iCEV

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10. Click Add Item

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For more information, please review these resources:


How to Use iCEV in Canvas with External Tool integration

Before continuing below, please do the following:

1. Send the Technical Guide to the Canvas Administrator

2. See the frequently asked question: “Is there an easier way to get assignments into Canvas?”

NOTE: The External Tool must be installed by the Administrator before following the steps below.

1. Create an Assignment

2. In this example; Assignment Name: 01. Watch this PowerPoint / Video - Scientific Procedures & Safety ​​

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3. Click Add Item

4. Click the title of the newly created assignment

5. Click Edit

6. Points

  1. Set the value to the maximum score the students will receive
    1. Note: Do not set point values for non-gradable assignments such as: PowerPoints, Videos, Activities, or Projects
    2. Note: For non-gradable assignments it is suggested to check, “Do not count this assignment towards the final grade”

7. Assignment Group

  1. Check with your Curriculum or Technology department for these values
  2. For more information, please review this resource:
    https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-weight-the-final-course-grade-based-on-assignment/ta-p/746

8. Submission Type

  1. Set for External Tool
  2. Click Find
    1. Select iCEV (or whatever the Canvas Administrator named the External Tool)
  3. Optional: Check “Load This Tool In a New Tab”
    1. This will cause the assignment to open in a new tab for the students

iCEV & Canvas Integration New 07.png

9. Submission Attempts

  1. Set the number of attempts the students will have
  2. For more information, please review this resource:
    https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-limit-submission-attempts-for-an-assignment/ta-p/878

10. Assign

  1. Due
    1. The due date for the assignment
    2. Typically, a due date is required for grade sync to occur from Canvas into the Student Information System (SIS)
  2. Available from
    1. The starting date and time the assignment is available to students
  3. Until
    1. The ending date and time that assignment is available to students
    2. Must have a date and time to keep the assignment available for students after the Due date has expired
  4. For more information, please review this resource:
    https://community.canvaslms.com/t5/Instructor-Guide/What-is-the-difference-between-assignment-due-dates-and/ta-p/897

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11. Click Save & Publish

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12. The resource picker page will appear

  1. If there are any error messages please double check the external tool settings
  2. If after double checking the external tool please contact us for assistance

13. Click -- Select Subject --

14. Select the Subject Area

15. Click Select Lesson from Course

16. In this example scroll down until Advanced Animal Science is visible

17. Click the triangle next to Scientific Procedures & Safety

18. Click the green select button for Videos / PowerPoint

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19. The External Tool assignment is now complete

20. Below is an example of a completed module

Course View

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Modules View

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Syllabus View

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Calendar View

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Gradebook View

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For more information, please review these resources:

How do I add an assignment using an external app?
https://community.canvaslms.com/t5/Instructor-Guide/How-do-I-add-an-assignment-using-an-external-app/ta-p/656

FAQ's/Troubleshooting

iCEV & Canvas

Is there any easier way to get the assignments into CANVAS?

Yes, import the course from Canvas Commons.

Importing iCEV content through Canvas Commons

Canvas is acting strangely what can I do?

Please review this resource to see how Canvas / Instructure is operating worldwide:
https://status.instructure.com/

Please review this resource to see how your specific host is operating:
https://statushistory.instructure.com/

What does “Error Couldn't retrieve LMS Data.” mean?

Typically, that error message appears when the internet is slow or unstable. If the student refreshes the browser a few times the error message should go away.

If the error message is very persistent; please have the student clear their internet history and cache.

Please use this resource to clear the internet history and cache from Google Chrome:
https://support.google.com/accounts/answer/32050?co=GENIE.Platform%3DDesktop&hl=en

Please use this resource to clear the internet history and cache from Microsoft Edge:
https://support.microsoft.com/en-us/microsoft-edge/view-and-delete-browser-history-in-microsoft-edge-00cf7943-a9e1-975a-a33d-ac10ce454ca4

Please use this resource to clear the internet history and cache from Mozilla Firefox:
https://support.mozilla.org/en-US/kb/how-clear-firefox-cache

Please use this resource to clear the internet history and cache from Safari on a Mac:
https://support.apple.com/guide/safari/clear-your-browsing-history-sfri47acf5d6/mac

Please use this resource to clear the internet history and cache from Safari on an iPad:
https://support.apple.com/en-us/HT201265

Please use this resource to disable “Prevent cross-site tracking” in the Safari browser:
https://support.apple.com/guide/safari/prevent-cross-site-tracking-sfri40732/mac

How does grade pass back work?

1.     Student submits a student interactive assignment.

2.     The submission is graded.

3.     Student is shown the “Detailed Summary Page.”

4.     If the grade is higher than the earlier submission; this grade is sent to the gradebook.

5.     We send the grade to the Canvas gradebook (5) five times.

6.     Canvas will automatically convert our 100-point scale score to the point value you entered while setting up the Canvas external tool assignment point value.

Some student grades are missing, what can be done?

1.    Have the student go back to the assignment that is missing the grade

2.    Have the student click the text that says “Summary”

a.    This will re-trigger, the grade pass back for this student and assignment

3.    Students may have to do this a few times

Canvas Summary Text.png

All student grades are zero (0), what can be done?

1.    Make certain that the point value assigned to the Canvas external tool assignment is something other than zero (0)

Grades are not showing under the correct assignment in the Canvas Gradebook.

Most likely this scenario has happened:

1. The student opens Assignment “A” and tries few questions.

2. The student then opens another Assignment “B” in new window on same browser.

3. The student finally moves back to Assignment “A” window and attempts / sends the assignment.

In this scenario, scores will appear under Assignment “B” rather than Assignment A because scores are sent back for the last opened assignment (Assignment “B” in this case) on the browser as the session is updated.

How can I see when grades were received by the Canvas Gradebook?

Gradebook History shows as grades are coming in; under "Grader” anywhere “Not Available” is visible; that is Canvas receiving the grade from iCEV or any other external tools being used.

Please review this resource:
https://community.Canvaslms.com/t5/Instructor-Guide/How-do-I-view-the-history-of-all-grading-changes-in-the/ta-p/783

What does “Couldn’t find valid settings for this link.” mean?

The External Tool needs to be updated. Add login.icevonline.com to the Domain field.

Where is the “Detailed Summary” page? I could see this page in iCEVonline.com

This page is only shown to the student. This page cannot be turned off or hidden from the student.

Teachers do not have access or the ability to disable this page when using the External Tool.

This page is receipt for the student.

When the page is displayed the following has happened:

1. The submission was successfully sent for grading

2. The submission was successfully graded

3. The grade along with the correct answers is shown

4. The grade has been submitted to the Canvas Gradebook five (5) times

We're Here to Help

 

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